Christian Associates of Southwest Pennsylvania
working for the unity of the church and the wholeness of communities through collegiality, collaboration, and connectedness

Christian Associates of Southwest Pennsylvania is seeking a part-time Executive Administrative Assistant to begin on or before October 20, 2024. We need a meticulous, reliable, friendly, and self-motivated person who loves the church, prays for its unity, and celebrates its diversity.
 
The Executive Administrative Assistant will manage Christian Associates' office operations, including these duties:

• Reception and Hospitality:

  • Coordinating office communications including answering phones, retrieving and processing mail, answering inquiries on phone and e-mail;

  • Maintaining equipment, ordering supplies, processing mailings;

  • Managing facilities usage, including reserving space and arranging catering;

  • Compiling and tracking meeting attendance information;

  • Facilitating partner organizations' use of Christian Associates space and property, including mailing lists;

  • Providing clerical/support duties for meetings of the Council and Committees;

• Data and File Management:

  • Maintaining and regularly updating the Salesforce database, including mailing and fundraising records;

  • Establishing and maintaining all records, files and minutes, including proper disposal or archiving of outdated records;

• Insurance and HR:

  • Acting as a liaison with insurance and pension providers;

  • Processing payroll including record keeping and verification and liaising with (outsourced) payroll services personnel;

  • Maintaining personnel files;

  • Recording vacation, PTO, and other leave for all employees;

• Bookkeeping Support:

  • Creating, sending, and tracking invoices and giving statements;

  • Making bank deposits and mailing outgoing checks prepared by bookkeeper;

  • Preparing and delivering urgent outgoing checks between bookkeeping sessions;

  • Organizing bills, statements, and other financial data for processing and review by bookkeeper and/or treasurer, and assisting the bookkeeper as requested;

  • Promptly acknowledging all donations;

  • Liasing with external auditor;

• Program Support:

  • Managing newsletter advertisements and event postings;

  • Updating Web site and social media as requested by Executive Minister;

  • Processing indigent burial services;

  • Assisting the Executive Minister in administrative and special projects.

 
The position requires:

• HS Diploma and at least 5 years of administrative office experience;

• Excellent office administrative skills;

• Strong interpersonal written and verbal communication skills;

• Problem solving and organizational skills;

• HR knowledge;

• Financial acumen;

• Strong computer skills including use of MS Office, Salesforce, and social media (familiarity with Quicken and Web site maintenance experience a plus);

• Ability to multitask;

• Ability to respond to a wide range of individuals from variety of organizations and backgrounds;

• Mission centered commitment, good judgment, professional/business-like orientation, ability to establish strong working relationships.

 
The position is part-time: 15 hours per week. The weekly schedule is flexible. Onsite presence in the office during regular business hours (9 a.m.-5 p.m.) is expected for at least 10 hours per week; remote work is an option for the balance of the hours. 
 
The range for compensation will be between $22.00 and $27.00 per hour, depending on experience, plus paid vacation time and PTO.
 
To apply, please submit a cover letter (customized to describe your interest in this specific position), resume, and names of two professional references by email to the Rev. Liddy Barlow, Executive Minister, Christian Associates of Southwest Pennsylvania at lbarlow@casp.org. Applications will be reviewed through Wednesday, October 2. Applications that do not follow these instructions will not be read. 
 
Christian Associates of Southwest Pennsylvania brings together 28 church bodies -- Catholic, Orthodox, and Protestant -- in 10 counties to serve as a unifying voice in the name of Jesus Christ for the mission of the Gospel and the wholeness of communities, through collegiality, collaboration, and connectedness. To learn more about Christian Associates, visit casp.org.
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